Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you?
If so, take a look at this rewarding career opportunity working alongside a supportive and collaborative team of over 9,000 regulated health care and other professionals. We are amid a momentous time for health care in Ontario as we move to a more connected health care system through the Ontario Health Teams model of care.
Reporting to the Director, Patient Services, the Administrative Assistant is responsible for providing administrative support to management by organizing, coordinating and expediting the flow of work while working effectively and collaboratively with management and external stakeholders.
What will you do?
- Reviews incoming materials (e.g. telephone calls, incoming mail/documents, e-mail messages) and uses independent judgment to determine their disposition and initiate action required; follows up to resolve problems and ensure appropriate and timely completion. Updates and advises on progress, problems and issues and recommended action(s).
- Drafts, formats, transcribes, collates and organizes briefing notes, packages, documents and reports in response to questions and emerging issues.
- Produces a variety of materials including presentations, reports, forms, contracts, invitations and correspondence using appropriate computer applications, from rough notes or instructions.
- Coordinates and arranges on-site (including OTN) and off-site meetings and events including logistics (eg. Communication, location, meals, refreshments, equipment, materials/packages, RSVPs and travel/accommodation).
- Prepares for, attends and records minutes of meetings as requested including the preparation and distribution of agendas, minutes and other meeting materials. This may involve follow up actions such as maintenance of action logs, notes and related documentation.
- Creates and maintains an efficient filing and tracking system (electronic and/or paper) to manage and monitor information in accordance with the needs of the department.
- Updates and maintains assigned sites on SharePoint.
- Provides back-up support as required.
- Undertakes special projects as assigned.
What must you have?
- Post-secondary diploma in office administration or equivalent.
- Two (2) years of administrative experience.
- Proficiency in MS Office, including Excel, Outlook, Word, and PowerPoint, Access and Visio.
- We have a mandatory COVID-19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date.
What would give you the edge?
- Experience in a health care environment is an asset.
- Accurate keyboarding skills at a minimum of 45 wpm.
- Attention to detail and ability to proof-read.
- Demonstrated organization, record keeping, problem solving and decision making skills.
- Ability to organize daily workload in the presence of frequent interruptions, multiple demands and deadlines.
- Demonstrated ability to work independently and in a team.
- Excellent interpersonal skills and demonstrated ability to facilitate effective working relationships with internal and external customers at all levels.
- Demonstrated commitment to Ontario Health atHome’s mission and values
- Fluency in French is an asset
What do we offer?
We know wellness is supported with work-life balance. In an inclusive culture committed to support your passion for continuous learning, growth and innovation, we offer:
- Attractive comprehensive compensation packages and benefits
- Valuable development opportunities
- Membership in a world class defined benefit pension plan
- Hybrid work model, subject to change
- Salary range: $49,503.41 - $59,110.65
Who are we?
We are Ontario Health atHome, ready to serve every person in Ontario. We partner with patients and caregivers, family physicians, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centred care.
Why join us?
If you’re interested in driving excellence in care and service delivery, and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.
Equity, Inclusion, Diversity and Anti-Racism Commitment
Ontario Health atHome is committed to a culture of equity, inclusion, diversity and anti-racism. We are committed to attracting, engaging and developing a workforce that reflects the diverse communities we serve. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.
Please apply online by submitting a cover letter and resume by September 25, 2024.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
