CARE AND BE CARED FOR – THIS IS YOUR HOME
Do you have experience in lease administration, property management or commercial real estate in a corporate environment? Do you thrive in fast-paced collaborative settings? Are you passionate about exceptional health care and driven by a desire to help others?
If so, take a look at this rewarding career opportunity working alongside a supportive and collaborative team of over 8,000 regulated health care and other professionals. We are amid a momentous time for health care in Ontario as we move to a more connected health care system through the Ontario Health Teams model of care.
Home and Community Care Support Services is looking for a permanent full-time Leasing Analyst. Reporting to the Director of Facilities, the Leasing Analyst is responsible for managing Home and Community Care Support Services (HCCSS) lease portfolio in line with the HCCSS Realty Strategy and Management Board of Cabinet Realty Directive. The position acts as a subject matter expert for lease agreements and works collaboratively with internal and external stakeholders to manage and negotiate leases across the province, focusing on cost savings and and mitigating risk. The position has a strong collaborative working relationship with teams across HCCSS and with Ontario Health and supports initiatives related to patient services, staffing planning and business continuity, including labour relations planning.
What will you do?
- Oversee all aspects of facilities leases across multiple locations within the province
- Negotiate or work with Infrastructure Ontario to negotiate lease agreements, including terms, conditions and lease rates to achieve favourable outcomes for HCCSS.
- Working with Infrastructure Ontario conduct thorough lease portfolio analysis to identify potential risks, opportunities and cost saving measures.
- Collaborate with internal teams to ensure lease agreements align with business objectives, regulatory requirements and the organization realty strategy.
- Maintain accurate lease databases and documentation including original leases, amendments and renewals.
- Monitor lease expiration dates and proactively manage lease renewals, terminations and extensions.
- Serve as a secondary point of contact for landlords, property managers and other external stakeholders regarding lease related matters.
- Provide regular reports and updates to management on leasing activities and portfolio metrics.
- Assist in the development and implementation of the organization leasing strategy to optimize space utilization and minimize costs.
- Prepare leasing briefing notes and documents for execution by senior management.
- Provide regular and ad hoc reports and updates to the Ministry of Health (MOH).
- Work with the finance department to ensure lease payments are accurate and Audited Financial Statements accurately reflect future lease commitments.
- Ensure compliance with Management Board of Cabinet Realty Directive.
- Maintain data and accuracy of rent reconciliations.
- Reconcile Infrastructure Ontario invoices to ensure accuracy.
What do you need?
- Post-secondary education in business, finance, accounting or related field.
- Minimum of 3 years of experience in lease administration, property management or commercial real estate preferably within a corporate environment.
- Proficient in reading and interpreting commercial leases.
- Strong understanding of lease agreements, contract law and lease accounting principles
- Working knowledge of government, Infrastructure Ontario and MOH policies, processes and legislation affecting facilities administration.
- Knowledge of relevant legislation including but not limited to the Ontario Building code, Fire Code, Occupational Health and Safety Act and Accessibility for Ontarians with Disabilities Act.
- Excellent understanding of current industry practices, trends and requirements.
- Excellent negotiation, communication and interpersonal skills
- Strong analytical skills with attention to detail
- Motivated and results driven with a proactive approach and the ability to prioritize tasks, manage multiple projects simultaneously and meet deadlines
- Self-motivated and able to work independently with minimal supervision
- Proficiency in Microsoft Office Suite, particularly Excel, PowerPoint and working knowledge in SharePoint
- Knowledge of lease administration software or databases is an asset
We have a mandatory COVID-19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date.
What do we offer?
We know wellness is supported with work-life balance. In an inclusive culture committed to support your passion for continuous learning, growth and innovation, we offer:
- Attractive comprehensive compensation packages and benefits
- Valuable development opportunities
- Membership in a world class defined benefit pension plan
- Hybrid work environment
Who are we?
We are Home and Community Care Support Services, ready to serve every person in Ontario. We partner with patients and caregivers, family physicians, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centred care.
Why join us?
If you’re interested in driving excellence in care and service delivery, and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.
Equity, Inclusion, Diversity and Anti-Racism Commitment
Home and Community Care Support Services is committed to a culture of equity, inclusion, diversity and anti-racism. We are committed to attracting, engaging and developing a workforce that reflects the diverse communities we serve. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
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