Finance Coordinator

Posted Date 3 weeks ago(6/10/2022 10:55 AM)
Job ID
2022-5331
Job Location
CA-ON-Mississauga | CA-ON-Etobicoke
# Positions
1
Job Type
Full-Time
Job Industry
Government and Public Sector, Healthcare and Medical Services
Company
Home and Community Care Support Services Mississauga Halton
Career Level
Experienced
Years of Experience
4

Job Description

We are currently recruiting a Finance Coordinator

 

Competition #:   FY2223-022

Date Posted:       June 2, 2022

Date Closed:       June 9, 2022

Start Date:          as soon as possible

Reports to:          Manager, Finance

Category:            Permanent Full-Time

Team:                  Finance

Primary assigned location:  401 The West Mall, Etobicoke

 

POSITION OUTLINE

 

Reporting to the Manager, Finance, the Finance Coordinator provides financial administrative support for the finance department specifically accounts receivables, payables, billing as well as analysis to ensure accuracy and reliability of financial and statistical data with respect to the general ledger, internal & external submissions in accordance with Management Information System (MIS) standards.

 

DUTIES & RESPONSIBILITIES

 

Corporate Accounting/Finance

  • Maintains General Ledger (GL) integrity by ensuring accuracy and compliance with MIS and the approved budget
  • Verifies accuracy of costs, quantities, allocation and backup to appropriate expenditures accounts
  • Responsible for processing payments through financial system and online direct deposit ensuring strict deadlines are adhered to
  • Supports weekly cheque runs and the preparation of manual cheques when required
  • Reconciles the GL the in financial system by verifying the accuracy of account allocation for Home and Community Care Support Services (HCCSS)  Purchase Service invoices and payroll/benefit accounts and cost centres
  • Supports the cash management process by compiling the related information from payroll, billing and accounts payables on a daily basis, escalation for cash loan requirement from financial institutions; leads the reconciliation process including cheque clearance in the financial system
  • Supports preparation of related journal entries for bank transaction
  • Responds to bank enquires in relation to banking activities (e.g. stop payment, transmission failures, etc.), recognizes risk and takes appropriate action, escalating to management where appropriate
  • Verifies the internal control system as it relates to bank deposits
  • Prepares and posts month-end purchase service accruals and all year-end accruals
  • Performs ongoing maintenance in the financial system including new account and vendor setup, running month-end reports, etc.
  • Conducts account analysis across the organization as requested (i.e. analysis of liability accounts, expenditure accounts)
  • Compiles data for year-end balance reconciliation for various service providers
  • Assists with Verification of payroll related payments with respect to statutory dues
  • Assists the Manager, Finance in maintaining appropriate internal control systems and ensuring procedures are in place to safeguard financial and other assets of the organization
  • Assists the Manager, Finance during statutory audit by preparing and analyzing various reports and analysis as may be required by the auditors
  • Completes a periodic cash flow analysis for review by the Manager, Finance.
  • Reviews bank deposits, monthly bank statements maintenance, bank reconciliation
  • Participates in the development and successful implementation of the department’s annual Business Plan

 

Billing

  • Supports Family Managed Home Care (FMHC) program with screening for integrity of supporting documents, submitted schedules by client with accuracy, compliance with terms and conditions of contract
  • Reviews contracts with clients and provide expert feedback to stakeholders.
  • Liaise with Stakeholders across the organization to coordinate collective resolution in case of discrepancy or noncompliance with contract.
  • Leads effective communication with FMHC clients Substitute Decision Maker (SDM), regarding billing issues such as discrepancies and non-compliance.
  • Maintains efficient client record keeping (Digital and Physical) adhering to strict organization privacy policies and procedures
  • Reconciles the GL financial and statistical billing records with billing system for FMHC billing quarterly MIS trial balance submissions
  • Support the billing and payables process, ensuring the correct amounts, allocations, etc. are accurate and timely
  • Responsible for regular billing analysis; liaises with managers, staff and service providers for billing and finance related issues
  • Responsible for producing and analyzes weekly billing reports for management, and Quarterly billing for FMHC submission to external stakeholders.  
  • Provides interpretation, advice and technical guidance to Accounts Payable staff in matters of financial processes and procedures on a day to day basis specifically for FMHC program.
  • Conducts investigations on billing and FMHC issues such as resubmissions, pricing, contract compliance, discrepancy, and resolves issues and escalates to Manager, Finance as required
  • Assists with the preparation of accounts receivable invoices related to expenditure recoveries as required, maintains GL transaction for accounts receivables and collection of overdue invoices. 

Reporting

  • Provides weekly/monthly analysis to Home Care on FMHC billing fluctuation as it relates to service providers for FMHC and identifies trending and risk as it relates to billing
  • Runs ad hoc reports (i.e. Clinic reports, Service Provider Impact reports etc.) and provides analysis of the expenditures to senior management, client services, auditors etc.
  • Conducts the reconciliation based on MIS guidelines, between Client Health Related Information System (CHRIS) and Great Plains and is responsible for ensuring accuracy of the statistics reported for the quarterly report to the Ministry of Health/Ontario Health (MOH/OH)
  • Compiles, analyzes and supports the Manager, Finance, Manager Financial Planning & Reporting & Director of Finance to ensure accurate submission of financial and statistical reports to the MOH/OH and other Government bodies (i.e. Annual Reconciliation Report, Trial Balance Submission; quarterly/year end and supplementary reports)

QUALIFICATIONS

 

Education, Training & Experience

  • University degree  or College diploma in Finance or a related discipline (or equivalent combination of education and experience)
  • Actively pursuing a professional accounting designation (e.g. Certified Management Accountant (CMA), Certified General Accountant (CGA) or equivalent)
  • Four (4) to six (6) years’ experience in accounting and finance administration/procedures and maintaining confidential financial files
  • Training in tools, systems and databases used in budgeting and accounting
  • Working knowledge of Generally Accepted Accounting Principles (GAAP) procedures, and MIS standards
  • Experience / working knowledge in financial reporting and analysis
  • Excellent planning, time-management, multi-tasking and organizational skills
  • Ability to handle pressure in a fast paced, changing environment
  • Experience in a health related environment preferred

 

To apply for this vacancy please visit the Mississauga Halton page at healthcareathomejobs.ca

 

Home and Community Care Support Services Mississauga Halton is a respectful, caring and inclusive workplace, committed to Employment Equity.  We welcome diversity in the workplace, and encourage applications from all qualified individuals including women, members of visible minorities, Indigenous peoples, 2SLGBTQ+ and persons with disabilities. We will provide accommodations throughout the recruitment and selection and/or assessment process to applicants with disabilities. Applicants need to make their requirements known when contacted.

 

 

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