CARE AND BE CARED FOR – THIS IS YOUR HOME
Are you a strategic Human Resources professional with a solid understanding of business dynamics and have a talent for building strong relationships? Do you have an extensive background in HRIS and Benefits? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place.
If so, take a look at this rewarding career opportunity working alongside a supportive and collaborative team of over 9,000 regulated health care and other professionals. We are amid a momentous time for health care in Ontario as we move to a more connected health care system through the Ontario Health Teams model of care.
Reporting to the Manager, Human Resources, the incumbent acts as the organization’s human resources information system’s specialist responsible for developing and maintaining the HRIS, creating and analyzing a variety of reports, and the provision of user training and support to others. In addition, the HRIS Specialist is responsible to receive, record and report on time and attendance information, benefit administration, application of peak period vacation scheduling, and the administration of Quadrant Workforce and QHRNet, for all staff (unionized and non-unionized) within assigned portfolios.
What will you do?
- Input and maintain confidential employee records in HRIS
- Act as a systems administrator
- Configure and complete systems upgrades as required
- Participates in identifying requirements for system enhancements and system development and evaluation activities; makes recommendations to improve system performance; participates in Quadrant Workforce Testing
- Consults with other HRIS Specialists regarding technical applications and operational issues
- Provides training to new system users and provides ongoing support to existing users on changes, upgrades and new components
- Creates and prepares (runs), analyzes and reviews a variety of standard and ad hoc reports monthly, quarterly and annually on HR and Payroll related matters for payroll, finance, IT, HR, and management as needed
- Complete reports and analysis for monthly operational statements
- Completes year-end configuration for payroll schedule including statutory holidays, reset float cycle, pay cycle, tax table, etc.
- Verifies employee hours for payroll processing, reconciling Time Request Forms and/or timesheets; following up on anomalies with HR, Payroll, staff and management as required
- Designs or modifies existing reports to meet and fulfill internal and external data requirements/requests. Creates and maintains a standard reports library.
- Performs routine data audits on information contained within the HRIS and other HR data systems
- Creates, maintains and audits up-to-date positions and organizational structures within all HR Systems including HRIS, Performance Management and Learning Management Systems, and Position Control
- Processes, analyzes and interprets position data to ensure consistency with Ministry guidelines
- Conducts internal employee transfer and other significant user data changes, such as updating position condes, position titles, salaries, etc.
- Manages reporting modules in the HRIS and extracts data for all performance indicators and metric reports as required on a monthly, quarterly and annual basis, or as requested
- Liaises with internal and external technical professionals, including system vendors, to address and resolve HR system related issues, or to update system configuration to meet operational requirements
- Creates schedule templates in the HRIS for staff in assigned portfolios
- Configures shift activities for assigned portfolios in HRIS based on organizational needs
- Activates and verifies employee banks (i.e. compensating time, vacation, float days, performance appraisals, sick time, probationary dates) in assigned portfolios
- Verifies employee hours for payroll processing, reconciling Time Request Forms and/or timesheets; investigates alternative days off resulting in a reduction of overpayment and/or corrective action
- Supports scheduling with employee inquiries regarding their schedule, hours and banks, and investigates discrepancies
- Works with Payroll personnel to make adjustments where appropriate
- Prepares and submits a variety of reports on HR Analytics as required
- Prepares letters and updates HRIS for a variety of activities
- Monitors outstanding benefit payments and prepares correspondence
- Participates in working groups and committees to provide assistance/advice on HR metrics, systems, and position control
- Configures, maintains, and audits all user data within HRIS and conducts necessary manual edits
- Works with payroll and Human Resources Coordinator to update HRIS with new benefit premiums/deductions as required
- Maintains human resources components resulting from changes in collective agreements, organizational structure and practices, HR processes and legislation
- Configure, add, maintain and audit security profiles with HR Applications
- Investigates, tests, and recommends implementation of new applications to enhance efficiencies and optimize/maximize utilization of primary and secondary users
- Coordinates data imports and exports from all HR Applications
What must you have?
- University degree in a related field (e.g. Communications, Journalism, Public Affairs) or equivalent combination of education and experience.
- Diploma or bachelor’s degree in human resources, Business Administration, Office Administration or related field (or equivalent combination of education and experience)
- HRIS Courses/Certification is preferred
- Minimum three (3) years’ job-related experience in administering an HRIS application
- Demonstrated experience with HRIS/database reporting and analytics
- Demonstrated experience with salary administration practices and related federal/provincial government directives relative to statutory deductions (e.g. Canada Pension Plan, Employment Insurance, etc.)
- Experience in maintaining confidential HR files
- Knowledge of and demonstrated experience working with HR tools and systems available to provide and support HR reporting, employee information and HR metrics
- Excellent analytical skills and ability to interpret data and integrate complex data
- Thorough knowledge and application of Quadrant Workforce and MS Office software (e.g. Word, Excel, PowerPoint, Outlook, SharePoint, etc.)
- Solid written and verbal communication skills
- We have a mandatory COVID-19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date.
What would give you the edge?
- CHRP or CHRL designation or working towards such
- Certification in Payroll and or HRIS Systems Administration
- Fluency in French or another second language would be an asset
What do we offer?
We know wellness is supported with work-life balance. In an inclusive culture committed to support your passion for continuous learning, growth and innovation, we offer:
- Attractive comprehensive compensation packages and benefits
- Attractive comprehensive compensation packages and benefits
- Valuable development opportunities
- Membership in a world class defined benefit pension plan
- Hybrid work environment
- Salary: $69, 798.47 to $83, 343.14 annually
Who are we?
We are Ontario Health atHome, ready to serve every person in Ontario. We partner with patients and caregivers, family physicians, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centred care.
Why join us?
If you’re interested in driving excellence in care and service delivery, and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.
Equity, Inclusion, Diversity and Anti-Racism Commitment
Ontario Health atHome is committed to a culture of equity, inclusion, diversity and anti-racism. We are committed to attracting, engaging and developing a workforce that reflects the diverse communities we serve. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
