Payroll Specialist

COMPETITION #:                                     #022-25

DATE POSTED:                                          February 19, 2025

DATE CLOSED:                                          February 25, 2025

CATEGORY:                                               Regular Full-Time / Permanent

DEPARTMENT:                                          Finance

REPORTS TO:                                            Manager, Payroll

OFFICE LOCATION:                                  Any Ontario Health atHome Office, however, preference will be given to candidates residing in the North East

HOURS OF WORK:                                   37.5 hours per week/1950 annual

SALARY:                                                   OHaH Non-Union Band 4 - $67,765.50 to $80,915.67

 CARE AND BE CARED FOR – THIS IS YOUR HOME

Are you a detail-oriented Payroll Specialist with strong experience in payroll administration, compliance, reporting, and process optimization? Are you passionate about exceptional health care and driven by a desire to help others?

If so, take a look at this rewarding career opportunity working alongside a supportive and collaborative team of over 8,000 regulated health care and other professionals.

As a valued team member, your mission will be to help our patients be healthier at home, while you benefit from our supports for professional growth, personal wellness, and work-life balance.

The Payroll Specialist will be responsible for coordinating and administering payroll services for Ontario Health atHome for the North East area. The area of coverage may evolve based on the transition to a more provincial structure, or support other areas as required.

What do we offer?
We know wellness is supported with work-life balance. In an inclusive culture committed to support your passion for continuous learning, growth, and innovation, we offer: ​

• Attractive comprehensive compensation packages and benefits​
• Valuable development opportunities​
• Membership in a world class defined benefit pension plan
• Flexible work location (this position can be located at any of the Ontario Health atHome office; however, preference will be given to candidates in the North East)

What will you do?

• Process bi-weekly union and non-union payroll ensuring compliance with relevant legislation, union contracts, policies and procedures;
• Compare and process time verification reports to requests/forms and other adjustments to ensure accuracy of payroll payment;
• Work closely with the Human Resources team on integrated processes and data verification;
• Ensure all payroll processes are checked for accuracy and completeness adhering to pay deadlines;
• Process and pay all employee expenses and mileage claims working with Accounts Payable as needed;
• Manage changes in positions, status and leaves ensuring payments/allowances/deductions and banking information is properly attached to the employee profile;
• Configuration and maintenance of relevant Quadrant modules;
• Calculate and process all compensation changes for employees, such as promotion, cost of living and determining any retro amounts owing;
• Process pay changes for employees in the payroll system in relation to changes such as new hires, transfers, salary, banking information, deductions, taxation, etc.;
• Process employee terminations ensuring appropriate pay related documentation issued and any applicable payments or recovery of entitlements are completed;
• Payroll subject matter expert for staff and management to address inquiries and provide training and information on the payroll processes and use of the QHR system;
• Submit Records of Employment documents electronically to Service Canada ensuring appropriate coding based on departure reason;
• Transmit electronic deposits to the banks for processing;
• Ensure completion of all year-end payroll activities including T4s, pension adjustment calculations, and completion of reporting requirements (CCRA, HOOPP, WSIB, and EHT);
• Prepare and ensure for accuracy all payroll related remittances;
• Prepare documentation for issuing manual cheques as required;
• Maintain security of all employee salary data and files in accordance with legislative requirements and records retention schedule;
• Prepare and post month end journal entries;
• Complete monthly reconciliation of all payroll related balance sheet accounts;

• Compile statistical reports, statements and summaries related to pay;
• Compile Record of Employment, T4S and T4As as needed;
• Accountable to follow safe practices related to the security and privacy of information;
• Other payroll or functional duties as required.

What must you have? 

• Minimum of a 2-year post-secondary diploma in business, accounting and/or payroll required;
• Minimum of 3 to 5 years of related experience in payroll coordination and administration, ideally in a unionized environment, with strong technical experience in various programs;
• Advanced knowledge of payroll requirements, including Canada Revenue Agency payroll rules, year-end reporting, EHT, WSIB, etc.;
• Knowledge of collective agreement entitlements as well as related legislation such as Employment Standards Act;
• Good understanding of general accounting practices regarding journal entries, reconciliation and reporting;
• Strong knowledge and experience in generating reports from a payroll system (Quadrant an asset) and developing spreadsheets using payroll information;
• Advanced computer skills and the ability to use a variety of software programs such as Word, Excel, Outlook, etc.;
• Ability to work with limited supervision and practicing independent time management;
• Strong written and verbal communication skills;
• Professional, courteous and respectful in all interactions;
• Ability to provide support to employees on payroll information and enrollment forms and respond to employee or management questions on a variety of payroll process inquiries;
• Exercises tact and judgment when handling complaints from irate employees and managers when their pay is not understood or as expected;
• Ability to be patient with requests to generate reports with quick turnaround times;
• Establishes and maintains working relationships with managers and staff;
• Advanced written and verbal proficiency in English.
• We have a mandatory COVID-19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date.

What would give you the edge?

• Canadian Payroll Association’s certification is an asset.
• Experience in health care or public sector.
• Fluent in French or another language.

Who are we?

We are Ontario Health atHome, ready to serve every person in Ontario. We partner with patients and caregivers, family physicians, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centered care.

Why join us?

If you’re interested in driving excellence in care and service delivery, and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.

Equity, Inclusion, Diversity and Anti-Racism Commitment

Ontario Health atHome is committed to a culture of equity, inclusion, diversity and anti-racism. We are committed to attracting, engaging and developing a workforce that reflects the diverse communities we serve. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.