Interim Team Assistant - Office Administration (6 Months)

Are you a well-organized and dynamic individual interested in supporting our Facilities Team with delivery of services and other office tasks? Do you have an extensive background in supporting multiple cross functional teams and executives in a fast-paced office environment?

If so, take a look at this rewarding career opportunity working alongside a supportive and collaborative team of over 9,000 regulated health care and other professionals. ​​​We are amid a momentous time for health care in Ontario as we move to a more connected health care system through the Ontario Health Teams model of care.

Reporting to the Manager, Facilities, the Team Assistant - Office Administration ensures the infrastructure supporting employees at Ontario Health atHome addresses their everyday needs relating to office space and general office services. Office Administration liaises with the Property Manager regarding office building issues, and with external vendors for furniture and equipment maintenance and repairs. Other office services include the issuance and maintenance of ID badges and access cards; maintaining the stationery and supply inventory; triaging walk-in clients presenting at the reception desk and project work including research and development of goods and services. The Team Assistant - Office Administration must work as part of a virtual team and travel to multiple office sites as required.

What will you do?

• Receive and greet the public, couriers, suppliers, staff and clients as required to provide general information and assistance.
• Research trends, new products, provide analysis and recommendations for decision-making.
• Respond to and investigate service requests for office equipment (faxes, photocopiers), cell phones and pagers, furniture and fixtures; liaises with service vendors as required
• Coordinate and set up meeting rooms, maintains and re-stocks supplies
• Maintain a secure work environment by managing the set-up and distribution of photo-identification badges, access cards, keys and other related security support tasks such as responding to security breaches as requested.

What must you have?

• Minimum of two (2) years relevant experience in facilities support and front-line customer service; high school graduation and post-secondary diploma/certificate in office management; equivalent in experience and education will be considered
• Must be able to lift to 50 lbs. and push/pull using up to 40 lbs. of force
• Demonstrated excellent customer service capabilities
• Good communication skills
• Experience with, and intermediate level knowledge of a variety of computer and telephone programs (e.g. Microsoft Office, Windows, etc.)
• First Aid certificate is preferred
• Proven sensitivity, tact and ability to deal with a wide variety of public interactions in a highly diverse work setting
• Effective organizational skills and demonstrated ability to prioritize work and meet conflicting and tight deadlines
• Proven ability to work independently with minimum supervision, demonstrated decision making skills, and demonstrated initiative
• We have a mandatory COVID-19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date.

What would give you the edge?

• Knowledge of home and community care
• Fluency in French or another second language would be an asset

What do we offer?

We know wellness is supported with work-life balance. In an inclusive culture committed to support your passion for continuous learning, growth and innovation, we offer: ​

• Attractive comprehensive compensation packages and benefits​
• Valuable development opportunities​
• Membership in a world class defined benefit pension plan
• Hybrid work environment
• Salary: $46,375.41 to $55,257.52 annually

Who are we?

We are Ontario Health atHome, ready to serve every person in Ontario. We partner with patients and caregivers, family physicians, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centred care.

Why join us?

If you’re interested in driving excellence in care and service delivery, and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.

Equity, Inclusion, Diversity and Anti-Racism Commitment

Ontario Health atHome is committed to a culture of equity, inclusion, diversity and anti-racism. We are committed to attracting, engaging and developing a workforce that reflects the diverse communities we serve. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.